How to create an event using an event template?

Overview

With GameDay Events, administrators have the ability to create an Event Template, allowing them to define broad event configurations that can be shared and re-used across multiple events, and even to other organisations within the hierarchy.


Step-by-Step

Step 1: Navigate to the Events screen

In the left-hand menu, click Events > MANAGE EVENTS



Step 2: Create a new event from a template

Click Events > CREATE EVENT FROM TEMPLATE


Step 3: Complete event details

Select the EVENT TEMPLATE from the drop-down list.

Then, complete the initial event details as follows:


  • Event Name: The name of the event as displayed in your GameDay database and on the event landing page and registration form.
  • Event Timezone: Choose the timezone of the event's location.

  • Event Start Date/Time: Enter the starting date and time of the event.

  • Event End Date/Time: Enter the end date and time of the event.

Note: The Event Template you selected may also stipulate that the Event Start/End Date must be within a specific range.

Click SAVE when you're ready to proceed.


Step 4: Complete Event Details Tab

Complete the Event Details tab. Depending on the configuration of the Event Template, certain fields will be defined and locked. You can find this information in the Defined by Template section.

Visit the links below for more information on completing your Event Details:


Step 5: Enter Event Content

Enter your Event Content to define the information that will show on your event landing page.


Step 6: Add Event Products & Groups

Add any Event Products & Groups - again, you may already have products added to the event based on the Event Template you selected.


Step 7: Define Questions & Layout

Define the questions that you want entrants to answer through the event's Questions & Layout section.


Step 8: Add Messaging & Notifications

Add any custom messages on the form through the Messaging & Notifications section.


Step 9: Publish your Event

In the Publish tab, you can set your landing page and event form live by adding a Sub Domain, which will generate a live URL for your event.


In the 
Form Status section, you can set your event live by changing the status to ACTIVE and applying Form Activation and Expiry Dates.


Click 
SAVE to finalise and generate your Event Landing Page and Registration Form.